Best Real Estate Virtual Assistants (2026)

MyOutDesk is the industry standard for real estate virtual assistants. They specialize exclusively in real estate, which means your VA understands MLS, transactions, escrow timelines, and the terminology without a training period. You get a dedicated full-time VA (40 hours/week) who handles one or more of: transaction coordination, lead follow-up, listing management, social media, CRM maintenance, and administrative tasks.

The pre-screening process is thorough — they check 500+ applicants for every VA they place. Once matched, your VA works the same hours as you (adjusted for time zone) and uses your tools and systems. The time-tracking software shows you exactly how hours are spent, which keeps accountability clear.

At $1,750/month, the math works for agents doing 20+ transactions per year. If your average commission is $7,500 and a VA frees up enough time for 3 additional transactions per year, the ROI is clear. For agents doing fewer than 15 transactions, the cost is harder to justify — look at part-time options instead.

Virtudesk offers more flexibility than MyOutDesk. If you are not ready for a full-time commitment, their part-time plans (20 hours/week) let you test the VA model at roughly half the cost. Your VA handles transaction coordination, lead follow-up calls, CRM management, social media scheduling, and listing paperwork.

The VAs are trained on real estate workflows before being assigned, and Virtudesk provides a replacement if the match does not work. For agents transitioning from doing everything themselves to delegating, the part-time option reduces the risk of a large monthly commitment while still freeing up 20+ hours per week.

Pricing starts lower than MyOutDesk at $1,380/month for full-time, with part-time options around $750-900/month depending on hours.

Belay is the premium option for agents who need a VA handling client-facing communication. When your VA is calling past clients for reviews, following up with escrow officers, or confirming showing appointments, voice quality and cultural fluency matter. Belay’s US-based VAs eliminate the accent and cultural context issues that sometimes arise with offshore teams.

The tradeoff is cost. Belay charges $2,000-3,500/month depending on hours and role, which is 50-100% more than offshore alternatives. However, their VAs are college-educated professionals with business backgrounds — not entry-level workers reading scripts. For luxury agents or teams where brand perception matters in every client interaction, Belay is worth the premium.

Note that Belay VAs are not real estate specialists. They are skilled general business assistants. You will need to train them on your specific workflows, CRM, and transaction processes.

Structurely’s AI assistant handles the most critical and most commonly dropped task in real estate: initial lead follow-up. When a lead comes in from Zillow, your website, or a Facebook ad, Structurely responds via text within 60 seconds. It asks qualification questions — “Are you pre-approved?”, “What’s your timeline?”, “Are you working with an agent?” — and only passes the lead to you when they are qualified and responsive.

The statistics behind lead response time are well-documented: responding within 5 minutes makes you 21x more likely to qualify a lead. Most agents respond in hours or days. Structurely closes that gap to seconds, 24 hours a day.

At $299/month, compare this to the cost of manually calling every lead. If you get 30 leads per month and each call attempt takes 5 minutes (plus voicemails and callbacks), that is 2.5+ hours just on first attempts. Structurely handles all of that and qualifies leads before they reach your phone. See our chatbot comparison for more AI lead qualification options.

Smith.ai combines AI call routing with live human receptionists. When a prospect calls your number, Smith.ai answers professionally, captures their information, qualifies basic questions (buying or selling, timeline, area of interest), and either books an appointment or transfers to you. During showings or closings when you cannot answer, every call still gets a professional response.

For real estate agents, missed calls are missed commission. Smith.ai’s data shows that 67% of callers who reach voicemail never call back. Having every call answered — even during evenings and weekends — means more leads captured, more appointments booked, and fewer opportunities lost to voicemail.

The per-call pricing ($292.50 for 30 calls, roughly $9.75/call) works best for agents getting 20-50 calls per month. High-volume teams should compare against hiring a dedicated receptionist. For more phone answering options, see our AI phone answering comparison.

Follow Up Boss is not technically a virtual assistant, but its automation replaces many of the tasks agents hire VAs for. Action Plans automatically send email and text sequences when leads enter your pipeline — welcome messages, property matches, check-in texts, anniversary emails. The pixel tracking identifies when leads are actively browsing your website, surfacing hot leads so you know exactly who to call.

If your primary need is “I want leads followed up with automatically,” Follow Up Boss does this more reliably than a human VA and costs a fraction of the price. The difference: it cannot have conversations, make judgment calls, or handle unique situations. It excels at consistent, systematic follow-up across hundreds of leads simultaneously.

Many agents use Follow Up Boss for automated follow-up and add a human VA for transaction coordination and tasks requiring personal touch. This hybrid approach covers both needs at a lower cost than hiring a full-time assistant. See our Follow Up Boss pricing guide for plan details.